Based in Cape Town and reporting to the Ops & Finance Director, your missions are:
Day-to-Day financial management (30%):
- Apply financial policies and controls (SOPs).
- Ensure all source documents are compiled, verified, and uploaded monthly to the accounting system and SharePoint.
- Manage payment vouchers with the Ops team and Director.
- Allocate actual expenses to the correct projects and donors.
- Update project and donor budget follow-ups with actuals and forecasts, in collaboration with the Ops team.
- Keep SharePoint folders clean, up to date, and well organised.
Donor Compliance and financial reporting (30%)
- Understand and apply donor contract procedures.
- Prepare and submit financial reports in line with donor deadlines and formats, including supporting documents.
- Monitor project expenditure against budgets with the Ops team and Director.
- Manage internal validation and submission of reports and payment requests.
- Support donor audits and ensure full compliance.
Payments and cash flow management (20%)
- Process payments in a timely and accurate manner.
- Maintain and monitor the cash flow plan to ensure availability of financial resources.
- Track income and expenditure against forecasts, and propose adjustments where needed.
HR & administrative support (20%)
- Support recruitment processes, contract preparation, payroll, and leave monitoring.
- Ensure compliance with personnel regulations and internal procedures.
- Maintain good relations with administrative authorities on HR matters.